What Happens When I Edit a Document?

Editing a document in Hapax is designed to be simple, accurate, and consistent across your organization. Here’s how each step works to keep your document updated and aligned with all regulatory standards:

1. Access the Document Hub
   • When you start, you access all your institution’s documents—policies, compliance guidelines, operational manuals, and more—within Hapax’s centralized document hub. With everything in one place, it’s easy to find, navigate, and choose the document you need to edit.
2. Select and Review the Document
   • After selecting the document, you’ll have the chance to review it fully. Hapax’s interface flags areas that might need updates based on recent regulatory changes, helping you spot key sections for editing right away. This review step reduces the chances of missing crucial details.
3. Automated Cross-Reference Check
   • Before you edit, Hapax’s AI runs an automated cross-reference check, scanning the document alongside other related documents and the latest regulatory standards. This process flags any inconsistencies or outdated information, ensuring compliance and alignment across your document ecosystem.
4. Edit with Real-Time Guidance
   • As you make edits, Hapax offers real-time guidance with suggestions on phrasing, policy alignment, and compliance updates. These tailored recommendations help you make accurate, compliant edits efficiently, saving time and ensuring that your changes meet regulatory requirements.
5. Add Citations and Justifications
   • For each regulatory update or change, Hapax lets you attach citations and justifications sourced from verified documents. This transparency is valuable for creating a clear record of why each edit was made, which is especially useful for audits and compliance reviews.
6. Run an Accuracy Check
   • Once edits are complete, Hapax’s AI conducts a final accuracy check to ensure no discrepancies or conflicts with other documents. This final review acts as a safeguard, giving you confidence that the document aligns fully with all compliance standards.
7. Finalize and Save the Document
   • After the accuracy check, you save the edited document. Hapax automatically synchronizes this latest version within the document hub, updating any related documents. This ensures that everyone in your organization is accessing the most recent, accurate version.
8. Real-Time Notifications for Team Awareness
   • Hapax notifies relevant team members of recent updates and any key changes, keeping everyone informed and up-to-date without redundant communication.

Each of these steps helps maintain accuracy, promotes consistency, and simplifies compliance, making Hapax an essential tool for managing document edits in the financial sector.